You should spend about 20 minutes on this task.
You are organizing an executive event for the company you work for.
Write a letter to the person in charge of a venue that you are considering for the event and ask for detailed information regarding dates, services and costs.

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear ................. ,

Sample Answer 1 (240 Words, 12 Sentences, 7 Paragraphs, Band 9)

Dear Sir/ Madam,

I am writing this letter to enquire about your party hall that we are planning to book for an official party. We are planning to organize an official get together party and I would like to know the available dates in the next month so that we can confirm the reservation and plan for our party. We are expecting some facilities in order to accommodate the party without any intervention and unexpected situation.

Our agenda will be staff meet-up followed by an hour long presentation, and it would conclude with a grand dinner party. We would need a high resolution LCD projector, a big white board and Wi-Fi connection facility for Laptop. Seating arrangement is expected to be for almost 100 people. We also require facilities for welcome-drinks for guests and dinner for 100 people.

I am curious to know about the rates to book the hall for 6 hours, from 4: 00 pm to 10:00 pm, with the list of facilities it offers. Additionally, it would be great if you can send us the full menu for dinner including drinks. I am also interested to know the best possible concession you can offer and break down of all expected expenses. In no way we will compromise the hygienic and food quality and expecting the party to be organized without any glaring issues from your end.
I look forward to hearing from you as soon as possible.

Yours faithfully,
Mohammed Abu.

(Source: Written by Mohammed Abu, NB: Follow the above band 9 writing structure for getting good band score)

Sample Answer 2 (185 Words, 22 Sentences, 14 Paragraphs, Band 9)

Dear Sir,
I am writing to ask for information about organizing an executive event at your venue.
My name is Tiffany, I work for a multinational company, and we need prepare an event that will be held on December 17, 2016. I would like to obtain the below information:

1. How many people can your club contain?
2. What kind of food do you serve?
3. Is there any special service available for the disable?
4. What time can we start the event?
5. Do you have any "animation service" to offer?
6. How much do you charge for your services?
7. Do you offer any transportation service?
8. Is there anything else included on your services?

I would like to receive this information before October 2007, because I need to prepare myself as the department in charge of the event and invite the target audiences. You can send me this information via fax, using the number xx-xx-xxxxxxxx, or email me at: I am confident that your company will provide us with the best type of service we need, based on abundance of good reviews about your company.

Yours faithfully,
Saydul Islam Lipon.

(NB: Follow the above band 9 writing structure for getting good band score in IELTS Exam. This Sample answer can be followed as an example of a very good answer. However, please note that this is just one example out of many possible approaches.)

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